Check that the hall is vacant
- check the hire charges on the page ‘Hiring Rates and Terms’. Note that different rates apply to local and commercial hires.
- enquire about availability via email to firstname.lastname@example.org. We regret we cannot deal with telephone enquiries at present.
When you have booked
- Details of Hall access will be provided prior to your event.
- Complete payment slip with details of the hire
- Enclose cash
- Put envelope in designated receptacle in the Hall
- Frequent hirers can pay the treasurer directly against invoice by arrangement
- You can ask for a receipt (preferably by email – leave email address) on the slip
Thank you for helping us to keep the hall alive as a resource for the whole community!
If you run a class in the Hall, and have to cancel for unforeseen reasons… We suggest two things:
1. A BIG notice taped inside the village hall window (the one to the right of the front door), and on the village noticeboard – opposite White Horse – to be put up at least a week in advance.
2. Get emails on a signup form from each class member, in each class: they will all use email, and it saves endless complications. You can then (in your email) get them to tell anyone else we’ve missed. You could also create a group telephone or email tree.
If possible, it’s helpful, if you run an activity and come from outside the village, to have a local group member to act as your contact point.
All this publicity must be done, if possible, a whole week – i.e. one class, in advance. especially if some people are coming a bit of a way. Make it very clear this is only temporary- otherwise you will lose group members. It’s also important to let the key keeper know: otherwise we are entitled to charge you for the heating – and you may have blocked someone else’s use of the hall!